The last major plan for Chapmanslade was set out more than 12 years ago and given the title CHAPCAP (Chapmanslade Community Action Plan). It resulted in many positive initiatives, improvements and activities happening around the village. (for example; the children’s playground, a youth club, Speed Watch group, tree and hedge planting, Neighbourhood Watch, recycling and more) One of the reasons CHAPCAP was so successful was because many volunteers helped in the process and everyone in the village could be involved.
We’re doing it again!
CHAPCAP worked because a wide cross section of the village was involved generating ideas and discussion. The Parish council has decided to repeat the process but the intention this time around is to create a ‘rolling plan’ where the achievements and results are reported back to residents and the plan is revisited and revised every 3 or 4 years.
The key to success is getting as many people as possible involved – which is why the name ‘VILLAGE VOICE’ has emerged as the preferred way of referring to the overall initiative.
In September 2016, two members of the Parish Council, Adam Oakley and Phil Holihead, took on the task of producing a New Plan for Chapmanslade – reporting back to the PC on a regular basis.
Three types of Plan have been identified (see PLAN OPTIONS below).
Much has changed in the intervening years since CHAPCAP, not only in the village itself, but also in neighbouring towns, and with local government structures and legislation. There will be a very steep learning curve for everyone involved.
The steps taken towards generating and implementing A New Plan for Chapmanslade are recorded here
HOW THE PLAN COMES TOGETHER
Below are the Steps established by the Steering Group (and agreed by the Parish Council). Each Step is cross referenced in [ ] brackets to the ‘Step-by-Step Guide to the Neighbourhood Planning Process’ (NPP), set out on the My Community website.
STEP 2: Involve the Community: The Steering Group works with more volunteers to decide how all of the community can get involved. Develop a Strategy and a detailed Plan for engaging with the community. [Step 3 of the NPP]
STEP 3: Consult & Communicate with the Community: Consultation is carried out in numerous ways to identify local needs and aspirations. The results of the consultation are analysed and fed back to the community. Draft a set of Planning Policies focused on making the community vision a reality. [Step 3 of the NPP]
STEP 4: Develop a Plan: A decision as to the most appropriate type of plan is taken. The New Plan for Chapmanslade is developed. [Step 4 of the NPP]
STEP 5: Implement & Monitor Community Initiatives: A list of all initiatives is created and maintained. Initiatives may arise either from the Plan at STEP 4 or as a result of consultations at STEP 3. Progress is monitored and facilitated as required. [Not applicable to the NPP]
- Neighbourhood Plan:
- Focuses on land use and planning issues
- A statutory document forming part of the development plan for the area
- Parish Plan
- Covers all types of issues
- Non-statutory but can be used as evidence to influence and inform Parish Council and Town Council decision
- Document includes an action plan
- Community Action Plan
- Documents a consultation process
- Followed-up with community meetings and action plans
STEP 1 OF HOW THE PLAN COMES TOGETHER:
ESTABLISH A STEERING GROUP
|STEERING GROUP MEMBER||ROLE|
|Adam Oakley||Chair, Parish Council liaison|
|Charlene Ridler||Meeting minutes, Social Media, Parish Councillor|
|John Foster||Parish Councillor|
|Peter Allsop||Local Business Liaison|
|Terry Rose||Documentation / Website|
|Tim Humphries||Treasurer, Grants, Funding|
Many thanks also to Prof. Nigel Brown and to Phil Jefferson (ex leader of the Parish Council) for their help in advising the Steering Team especially in relation to the Village Questionnaire.
DETERMINE THE AREA THAT THE PLAN WILL COVER
It has been determined by the Parish Council that the Plan should cover the whole of the Chapmanslade Parish as defined by Wiltshire County Council.
Steering Group Mission Statement
To collect and collate the views from across the village on what activities should be considered in order to help inform decisions and actions that seek to make Chapmanslade a better placed to live for all residents.
This statement puts the work of the Steering Group firmly in the “collect and collate” space initially specifically not stating that the group will make decisions or take actions themselves. Including the words all residents should ensure that the group is not seen as having a self-interest, e.g. pushing their own agenda.
Steering Group Working Guidelines & Lessons Learned
The Steering Group have developed a set of the Working Guidelines, the intention of which is to support and inform the work of the Steering Group, both as a framework for ways of working and to help the group develop a cohesive common language. The Guidelines can also help to quickly integrate new members into the Steering Group and will continue to be developed over time.
As the Steering Group carry out their work, many lessons will be learned which will be worthwhile documenting, not least because the Parish Council wish to revisit and revise the Plan every 3 or 4 years.
The Steering Group intend to seek advice and guidance from Community First Wiltshire (http://www.communityfirst.org.uk).
Advice received to-date:
Regular face-to-face meetings are held. The meetings are widely advertised and open to all villagers.
During August 2017 SG members held a series of ad-hoc meetings upstairs in the Three Horseshoes to enter data from Questionnaires into an excel spreadsheet in preparation for analysis. These meetings continued throughout September.
Meeting 24 Oct 2017
Next Steering Group Meeting(s):
No SG meeting are currently planned although progress is reported and discussed at Parish Council meetings.
STEP 2 OF HOW THE PLAN COMES TOGETHER:
INVOLVE THE COMMUNITY
The main issue for the Steering Group when involving the community is to develop both a strategy and a plan that reaches out to as wide a cross-section of the community as possible – to both generate ideas and help implement the resulting actions in the community.
Community Involvement Strategy
STEP 1: Reach out to all parts of the community* asking for their suggestions / issues / opportunities for making Chapmanslade a better place to live.
STEP 2: Analyse the resulting Voice of the Village (VoV) inputs.
STEP 3: Use the Voice of the Village analysis to develop a detailed Questionnaire to be delivered to all households in the village.
STEP 4: Communicate the results of the Voice of the Village inputs and the Questionnaire to the community to help solicit volunteers for implementing ‘Village Voice Initiatives’.
* Use of the word community should be understood to mean all those who live, work, play or visit Chapmanslade.
Questions used to collect the Voice of the Village
The Steering Group understands the importance of developing effective questions to ask of the community. Questions should be ‘open-ended’ rather than ‘closed’ (which can be answered by a simple ‘Yes’ or ‘No”). Open-ended questions require more thought from those being interviewed or surveyed, and help the interviewer to enter into a conversation from which useful information can be extracted.
The chosen questions are:
When talking with individuals:
Q1. What are the issues and opportunities facing our community?
When talking with groups, clubs, businesses and organisations (school, church etc.), it may be appropriate to ask the following supplementary questions:
Q2. What can the community do to help your group / club / business / organisation to be sustainable and be successful?
Q3. “When thinking of your group / business / organisation, are you planning to make, or do you know of, any significant changes?
A Detailed Plan for Reaching out to the Community
The Steering Group have identified the various individuals and groups in the village who could/should be engaged, then ‘brainstormed’ ways in which engagement could take place. This information is contained in an Engagement Plan. Click here for the latest COMMUNITY ENGAGEMENT PLAN. This Plan will develop over time
STEP 3 OF HOW THE PLAN COMES TOGETHER:
CONSULT THE COMMUNITY
Our First Community Meeting
The first community consultation meeting took place in the Village Hall at 7.30PM on 29 September 2016. All villagers were invited to the meeting via a leaflet drop, emails, and advertising on the village website. 25 people attended.
Adam Oakley gave a presentation, followed by small group discussions, then attendees were asked to write down their issues and opportunities on Post-it Notes, which were grouped into topic headings. A spokesperson for each group shared the issues that arose with the whole meeting.
No attempt was made to ask attendees to categorise or group their issues into any pre-determined or pre-prescribed buckets (e.g. housing, roads, transport, council services, sport/recreation, etc.). The strategy was to let the data (language data) lead the way forward.
A total of 110 Post-it Note labels were collected during the meeting. When duplicates were discarded, 75 issues / opportunities were left.
After the meeting a Voice of the Village diagram was generated using the Post-its.
Many forms of communication have been used to feedback the results of the meeting – not only to the meeting attendees but to as many villagers as possible (via emails, large display in the pub, at group meetings and on the village website).
Subsequent Community Consultations
The Steering Group continues to involve and communicate with the community using the Community Engagement Plan as a template.
- Start a Facebook Chapmanslade Village Community group.
- Put all documentation relating to the Steering Group and the New Chapmanslade Plan onto this webpage.
To-date, in addition to the 1st Meeting engagement detailed above, the following engagements have taken place:
- Emails posted to Phil Jefferson’s mailing list (130 recipients) and Adam Oakley’s ‘Village Hall’ mailing list (approximately 100 recipients) informing them about the work of the Steering Group and asking for their inputs via email, Facebook and the village website.
- Large sized (A1) VoV board displayed in the Three Horseshoes (from mid October) along with cards on tables asking for people’s inputs. Completed cards are handed-in to pub staff for later collection.
- VoV Display and discussions at Church & Community Coffee mornings each month
- VoV Display and discussions at two off History Group meetings
- Message posts on the Chapmanslade Community Facebook (closed) Group asking for inputs
- VoV Display and discussions at PTFA Xmas Fayre (10 Dec 2016)
- Articles placed in the November and December 2016, and January 2017 issues of The Bridge magazine which is delivered to all households in Chapmanslade and Corsley. All issues of the Bridge are available online.
A total of 312 issues and opportunities have been submitted as of 5 Jan 2017.