Chapmanslade Parish Council
Making Chapmanslade a better place to live
or give Adam a call on 832437 if you would like to get involved
RECENT UPDATES TO THIS WEBPAGE
5 Mar 2017: Initiative List updated.
5 Mar 2017: Started to introduce Village Voice (instead of 'CHAPCAP' and 'New Village Plan')
3 Apr 2017: Facebook Community Group now has 96 members.
The Steering Group are currently drafting the questions to be included in the Questionnaire which all households and residents will be asked to complete.
In advance of a 'formal' plan, a number of new initiatives arising from the extensive Voice of the Village consultations which have been conducted over the last couple of months, are already being worked-on. Information on these initiatives can be found under the VILLAGE VOICE tab on this website.
Facebook Chapmanslade Village Community Group
This 'closed' group, already has 96 members and growing every day. It's a great way to keep in touch with what's going on in the village - and a great way to give your inputs and comment on the Village Plan.
ABOUT THE VILLAGE PLAN
The last major plan for Chapmanslade was set out more than 12 years ago and given the title CHAPCAP (Chapmanslade Community Action Plan). It resulted in many positive initiatives, improvements and activities happening around the village. (for example; the children's playground, a youth club, Speed Watch group, tree and hedge planting, Neighbourhood Watch, recycling and more) One of the reasons CHAPCAP was so successful was because many volunteers helped in the process and everyone in the village could be involved.
We're doing it again!
CHAPCAP worked because a wide cross section of the village was involved generating ideas and discussion. The Parish council has decided to repeat the process but the intention this time around is to create a 'rolling plan' where the achievements and results are reported back to residents and the plan is revisited and revised every 3 or 4 years.
The key to success is getting as many people as possible involved - which is why the name 'VILLAGE VOICE' has emerged as the preferred way of referring to the overall initiative.
In September 2016, two members of the Parish Council, Adam Oakley and Phil Holihead, took on the task of producing a New Plan for Chapmanslade - reporting back to the PC on a regular basis.
Three types of Plan have been identified (see PLAN OPTIONS below).
Much has changed in the intervening years since CHAPCAP, not only in the village itself, but also in neighbouring towns, and with local government structures and legislation. There will be a very steep learning curve for everyone involved.
The steps taken towards generating and implementing A New Plan for Chapmanslade are recorded here.
HOW THE PLAN COMES TOGETHER
Below are the Steps established by the Steering Group (and agreed by the Parish Council). Each Step is cross referenced in [ ] brackets to the 'Step-by-Step Guide to the Neighbourhood Planning Process' (NPP), set out on the My Community website. Click here for more information.
STEP 1: Establish a Steering Group: Ask for volunteers to be part of the Steering Group that oversees the development and implementation of A New Plan for Chapmanslade. Determine the area that the Plan will cover. [Steps 1 and 2 of the NPP]
STEP 2: Involve the Community: The Steering Group works with more volunteers to decide how all of the community can get involved. Develop a Strategy and a detailed Plan for engaging with the community. [Step 3 of the NPP]
STEP 3: Consult & Communicate with the Community: Consultation is carried out in numerous ways to identify local needs and aspirations. The results of the consultation are analysed and fed back to the community. Draft a set of Planning Policies focused on making the community vision a reality. [Step 3 of the NPP]
STEP 4: Develop a Plan: A decision as to the most appropriate type of plan is taken. The New Plan for Chapmanslade is developed. [Step 4 of the NPP]
STEP 5: Implement & Monitor Community Initiatives: A list of all initiatives is created and maintained. Initiatives may arise either from the Plan at STEP 4 or as a result of consultations at STEP 3. Progress is monitored and facilitated as required. [Not applicable to the NPP]
Step Implementation Timeline
1. Neighbourhood Plan:
• Focuses on land use and planning issues
• A statutory document forming part of the development plan for the area
2. Parish Plan
• Covers all types of issues
• Non-statutory – but can be used as evidence to influence and inform Parish Council and Town Council decision
• Document includes an action plan
3. Community Action Plan
• Documents a consultation process
• Followed-up with community meetings and action plans
STEP 1 OF HOW THE PLAN COMES TOGETHER:
ESTABLISH A STEERING GROUP
STEERING GROUP MEMBER
Chair, Parish Council liaison
Vice Chair, Local Authority Liaison
Meeting minutes, Social Media
Local Business Liaison
Documentation / Website
Treasurer, Grants, Funding
DETERMINE THE AREA THAT THE PLAN WILL COVER
It has been determined by the Parish Council that the Plan should cover the whole of the Chapmanslade Parish as defined by Wiltshire County Council.
For those who wish to take a more detailed look at the Parish of Chapmanslade, a great website to view is 'Know Your Place, West of England' at http://www.kypwest.org.uk. Click on the county of Wiltshire, then enter your postcode into the 'Find an address or postcode' box in the top left hand corner (click the House graphic). Thanks to the Chapmanslade History Group for this information.
Steering Group Mission Statement
To collect and collate the views from across the village on what activities should be considered in order to help inform decisions and actions that seek to make Chapmanslade a better placed to live for all residents.
This statement puts the work of the Steering Group firmly in the ‘collect and collate’ space initially – specifically not stating that the group will make decisions or take actions themselves. Including the words ‘all residents’ should ensure that the group is not seen as having a self-interest, e.g. pushing their own agenda.
Steering Group Working Guidelines & Lessons Learned
The Steering Group have developed a set of the Working Guidelines, the intention of which is to support and inform the work of the Steering Group, both as a framework for ‘ways of working’ and to help the group develop a cohesive common language. The Guidelines can also help to quickly integrate new members into the Steering Group and will continue to be developed over time.
As the Steering Group carry out their work, many lessons will be learned which will be worthwhile documenting, not least because the Parish Council wish to revisit and revise the Plan every 3 or 4 years.
The Steering Group intend to seek advice and guidance from Community First Wiltshire (http://www.communityfirst.org.uk).
Advice received to-date: Question & Answer responses to an email from Adam Oakley on behalf of the SG.
Steering Group Meetings
Regular face-to-face meetings are held. The meetings are widely advertised and open to all villagers.
Informal SG Meeting held on 28th Nov 2016 (no minutes)
Minutes of SG Meeting held on 6 Mar 2017
Date of Next Steering Group Meeting(s):
8.00pm Monday 3 April 2017: Upstairs in the Three Horseshoes. Click here for Agenda.
STEP 2 OF HOW THE PLAN COMES TOGETHER:
INVOLVE THE COMMUNITY
The main issue for the Steering Group when involving the community is to develop both a strategy and a plan that reaches out to as wide a cross-section of the community as possible - to both generate ideas and help implement the resulting actions in the community.
Community Involvement Strategy
STEP 1: Reach out to all parts of the community* – asking for their suggestions / issues / opportunities for making Chapmanslade a better place to live.
STEP 2: Analyse the resulting ‘Voice of the Village’ (VoV) inputs.
STEP 3: Use the ‘Voice of the Village’ analysis to develop a detailed Questionnaire to be delivered to all households in the village.
STEP 4: Communicate the results of the ‘Voice of the Village’ inputs and the Questionnaire to the community to help solicit volunteers for implementing 'Village Voice Initiatives'.
* Use of the word ‘community’ should be understood to mean all those who live, work, play or visit Chapmanslade.
Questions used to collect the Voice of the Village
The Steering Group understands the importance of developing effective questions to ask of the community. Questions should be 'open-ended' rather than 'closed' (which can be answered by a simple 'Yes' or 'No"). Open-ended questions require more thought from those being interviewed or surveyed, and help the interviewer to enter into a conversation from which useful information can be extracted.
The chosen questions are:
When talking with individuals:
Q1. “What are the issues and opportunities facing our community?”
When talking with groups, clubs, businesses and organisations (school, church etc.), it may be appropriate to ask the following supplementary questions:
Q2. “What can the community do to help your group / club / business / organisation to be sustainable and be successful?”
Q3. "When thinking of your group / business / organisation, are you planning to make, or do you know of, any significant changes?"
A Detailed Plan for Reaching out to the Community
The Steering Group have identified the various individuals and groups in the village who could/should be engaged, then 'brainstormed' ways in which engagement could take place. This information is contained in an Engagement Plan. Click here for the latest COMMUNITY ENGAGEMENT PLAN. This Plan will develop over time.
STEP 3 OF HOW THE PLAN COMES TOGETHER:
CONSULT THE COMMUNITY
Our First Community Meeting
The first community consultation meeting took place in the Village Hall at 7.30PM on 29 September 2016. All villagers were invited to the meeting via a leaflet drop, emails, and advertising on the village website. 25 people attended.
Adam Oakley gave a presentation, followed by small group discussions, then attendees were asked to write down their issues and opportunities on Post-it Notes, which were grouped into topic headings. A spokesperson for each group shared the issues that arose with the whole meeting.
No attempt was made to ask attendees to categorise or group their issues into any pre-determined or pre-prescribed ‘buckets’ (e.g. housing, roads, transport, council services, sport/recreation, etc.). The strategy was to let the data (language data) lead the way forward.
A total of 110 Post-it Note ‘labels’ were collected during the meeting. When duplicates were discarded, 75 issues / opportunities were left.
After the meeting a ‘Voice of the Village’ diagram was generated using the Post-its.
Many forms of communication have been used to feedback the results of the meeting - not only to the meeting attendees but to as many villagers as possible (via emails, large display in the pub, at group meetings and on the village website).
Subsequent Community Consultations
The Steering Group continues to involve and communicate with the community – using the Community Engagement Plan as a template.
As part of the strategy for reaching-out and communicating with the community, the Steering Group have implemented the following actions:
- Start a Facebook Chapmanslade Village Community group.
- Put all documentation relating to the Steering Group and the New Chapmanslade Plan onto this webpage.
To-date, in addition to the 1st Meeting engagement detailed above, the following engagements have taken place:
- Emails posted to Phil Jefferson's mailing list (130 recipients) and Adam Oakley's 'Village Hall' mailing list (approximately 100 recipients) informing them about the work of the Steering Group and asking for their inputs via email, Facebook and the village website.
- Large sized (A1) VoV board displayed in the Three Horseshoes (from mid October) along with cards on tables asking for people's inputs. Completed cards are handed-in to pub staff for later collection.
- VoV Display and discussions at Church & Community Coffee mornings each month
- VoV Display and discussions at two off History Group meetings
- Message posts on the Chapmanslade Community Facebook (closed) Group asking for inputs
- VoV Display and discussions at PTFA Xmas Fayre (10 Dec 2016)
- Articles placed in the November and December 2016, and January 2017 issues of The Bridge magazine which is delivered to all households in Chapmanslade and Corsley. All issues of the Bridge are available online.
A total of 312 issues and opportunities have been submitted as of 5 Jan 2017.
An important part of the Community Involvement Strategy is to use the Voice of the Village analysis to help develop a detailed Questionnaire (to be delivered to all households in the village).
The Questionnaire and subsequent analysis used for CHAPCAP in 2002 is a good starting point for the basis of the New Plan questionnaire. Click here to see the CHAPCAP Questionnaire and the Survey Report.
In addition, advise needs to be sought from Community First as there are various guidelines that need to be followed - especially if the Parish Council wish to use the results of the questionnaire to help seek funding from Wiltshire Council and/or to develop a Parish or Neighbourhood Plan. Click here to find Guidance Notes for developing a Questionnaire.
The draft version of the New Plan Questionnaire, which the Steering Group are currently in the very early stages of developing, can be seen here.
STEP 4 OF HOW THE PLAN COMES TOGETHER:
DEVELOP A PLAN
The Plan will be developed when the Steering Group and Parish Council have decided which type of Plan (see Plan Options above) will achieve the best outcome of making Chapmanslade a better place to live, work, play and visit.
Data relating to Community Demographics (e.g. types and numbers of housing stock, numbers and age groups of villagers, trends, etc.) and data about what is happening in the towns and villages around us (360o View), will need to be taken into account by the Parish Council.
The demographics of our community need to be established in order to get a better understanding of community needs. Some of this data can be provided by Wiltshire Council. In addition, the Steering Group intend to use the village-wide Questionnaire to collect some of this information.
Here are 2 graphs based on data supplied by Wiltshire Council Public Health Department
Total Population: 643 people
(313 males, 330 females)
Total Population: 646 people
(313 males, 333 females)
Planned developments in the towns and villages around Chapmanslade, especially over the next 3 to 5 years, may have an influence on the decisions to be made by the Parish Council in relation to A New Plan for Chapmanslade. For this reason, the Steering Group intend to collect and analyse this type of 360o data.
STEP 5 OF HOW THE PLAN COMES TOGETHER:
IMPLEMENT & MONITOR COMMUNITY INITIATIVES
In advance of a 'formal' plan, the Steering Group are facilitating and leading a number of initiatives which it is hoped will stimulate interest and "get things going". See the LIST OF CURRENT INITIATIVES here
An initiative is seen as any activity happening around the village which is designed to help make Chapmanslade a better place to live, work, play and visit.
An ‘Initiative’ may range in scope and difficulty from (say) something that is relatively quick to implement with little or no expense, but requiring some available expertise and focused effort (the so-called ‘low hanging fruit’), to much larger, longer-term ‘projects’ requiring significant planning, effort, funding, and community/local authority approval.
Initiatives are not the responsibility of (owned by) the Steering Group. The group sees it's role as supporting other volunteers to establish initiatives for the benefit of the community. As villagers, group members may wish to get involved in one or more initiatives.
Not all initiatives may take place as a result of, or even in connection with, The New Plan for Chapmanslade. The Steering Group are hoping that groups and individuals may be inspired by the work of the Steering Group to embrace their own 'initiatives'.
Community First Wiltshire: http://www.communityfirst.org.uk
Email your suggestions for making Chapmanslade a better place to Live, Work, Play and Visit
or any comments you may have to